Meeting Minutes 11/08/10

–  We have a VENUE!  We have a hold on 1000 Pound Bend (Lt Lonsdale St) for the 14th-21st December!  We are also in negotiation to hold the exhibition there a week earlier instead (7th-14th Dec) This should be confirmed by the end of this week, then we’ll be able to place a deposit.  These dates tie in really well with Graduation, 15th December.  Thanks to Lara for all her hard work

–  GRAPHICS – Youssef, Tristan and team are working hard on graphics based on the theme “Final Assembly”  (check the theme/title section for updates)  A draft will be presented at meeting next week (?)

– The THEME being work on has been discussed in prior meetings and on blog, as these, along with emails are the primary modes of communication for organising the exhibition.  If you want to have a say, you need to do so via the blog or attend meetings.

– We are talking about putting together a publication that will be themed to the exhibition with a standard format as a legacy to our final year projects, something that will complement the exhibition and that can be a ‘take-away for industry and the like.  The Program will give us some money to do this.

– FUNDRAISING- we spoke about grant opportunities that are provided through the student union, as we are now an official ‘club’: RMIT Industrial Design Graduate Exhibition Committee.  The short of it is that we get money from student Union for people attending the fundraising events we hold.

–  Here are some dates for your diary about upcoming fundraising events that will be organised by various committee members.

– Wed. 25th August – Mario Kart race night plus Herman Miller shair race around lv 5, this will also included drawing the winner of the ‘guess how many lollies in the jar’ competition (Murray in charge of jar).

– Wed. 8th Sep – Quiz night – committee members compiling a themed round of questions each by next week, need to find a host

– Wed 22nd Sep – movie night

– all fundraising will be roughly $5 entry which includes a free drink, then gold coin donation beer and wine, we then get $5 per student and $10 per student union member back from SU

– Suggested that all prof prac people will need to find 2 people they want to invite to the exhibition as an assessed part of the course.  Xis to speak to Deanne about this.

next meeting next WEDNESDAY 18TH AUGUST, 9AM! Yes its 9am, before prof prac, as Rohan who graduated last year and was involved in exhibition coordination is coming to help us out.

Mintues from second meeting – 15/04/10

Attendance:  Wil, Simone, Brady, Nathan, Tom, Xisca, Youssef, Max, Jess

1.1  Roles for Committee were decided upon:

• Committee Leader – Simone Steel
• Secretary – Xisca Mairata
• Treasurer – Jess Bird
• Opening Night Organisation – Tom Hart
• Graphics – Youssef Tayeb
• Fundraising / Sponsorship – Wil Campbell
• Exhibition Management – Nathan Hollins
• Industry / PR – ???? – we still need someone!

make all these people admins for blog

1.2  These Leaders will be supported by a team in most cases.  So far teams look like this:

• Graphics (theme / invites / publication /website etc) – Youssef, Xisca, Brady, Ellen, Max
• Exhibition management – Nathan, Simone
• Fundraising /sponsorship – Wil needs a team to help,
• Industry / PR – we still need a leader and a team
• Opening Night – Tom will need some helpers

1.3 Committee

It is suggested that there should be at least one person per studio class on the committee

2.1  Exhibition – dates

It is thought that the exhibition should be held early – mid december so its closer to graduation and may allow family members of interstate and international students to attend.

2.2  Exhibition length

It is also suggested that the exhibition be held over one week rather than two, to reduced venue hire cost and toll on organisers/curators.  To include ‘industry night’ and ‘opening night’ events

3.1 Graphics

– need to organise a theme.  suggested that there is a call for ideas and then a vote.

– one suggestion: “blood, sweat, and CAD”

– collect lots of quotes?

4.1  Sponsorship

compile list of people/companies to get involved.

5.1 Industry connections

compile list of people/companies for invites.  get these people involved early, eg invite to mid year exhibition, hold breakfasts

6.1 Exhibition – venue

must start investigating, check blog for suggestions, start making enquiries

6.2 Exhibition – curation

– Yousseff/ Simone to send a bulk email about project blurbs to be included in exhibition and publication