Minutes for meeting 02.09

Attended: Di, Yi, Ellen, Ivan, Lara, Youssef, Tom, Georgie, Rohan, Wil, Jess, Sim, Xisca

Xisca drafted a time line using 2009’s as a guide – bit of a shock. Things NEED to happen NOW!

T-shirts:

–          Designs cleared by Malte

–          Still to fix fonts/layout. Xisca to ask Winaya to do that

–          Email with pre-sale to be sent once graphics are finalised (THIS WEEK!)

–          Sample sizes to be picked up and kept in 88 (with Maree?) so people can try them on

MORE fundraising needed!

Market stall:

–          Ellen to form a team (Di, Yi, and Mayu?) and organise stock making, OEM part sourcing and market stall for Bowen st markets (SU).

–          Markets running 11-3pm every second Wednesday in Bowen lane

–          Possible expand to Incubator , Rose st, Craft Hacth? or Design-a-Space

–          Wil to buy acrylic when estimates of how much are needed are known

–          Where else can we expand to?

Graphics:

–          Much discussion about fonts. Youssef to make an executive decision and email to Xisca/Sim/Lara/anyone else who wants it

–          Youseff also to make a banner to be attached to bottom of sponsorship emails

–          Xisca to contact Tristan re .ai files

–          Youssef to set up ‘drop-in’ template for student’s synopses.

–          Synopses to be 200 words – 50 for description of self, 150 for description of project

–          Discussion over time line – Youssef to contact printer for quote and lead time estimate on 300 books, roughly 55 pages on 120gsm, full colour, perfect bound

–          Deadlines decided: 24^th Sept for TEXT FROM STUDENTS, photos of work and students to be organised once printing time line decided

–          Deadlines to be communicated via email (Xisca) and posters (Wil/Lara)

–          Image guidelines to be set and ENFORCED as low res images bring down quality of WHOLE publication

Quiz night:

–          Wil to finalise posters and put them up around 88 and 8

–          Pascal and t-shirts to be sold on quiz night

–          Wacom pen to be raffled off at night

Sponsorship:

–          Lara has contacted Amcor, Visy, NAB. Waiting on confirmation

–          Rohan to email Xisca/Sim sponsors list from last year

–          Lara to email Xisca draft of cold call email

Housekeeping:

–          4 people still haven’t paid. Jess to email/chase.

–          Sim to email cohort (again) about space and other requirements (power? Hanging space?) for exhibition. This email to include request for 200 words (with example) and general CALL TO ACTION. Also asking for suggestions on key note speaker for Industry opening.

–          Events finally finalised as Friends and Family on WEDNESDAY 8^th, Industry on FRIDAY 10^th

Security on the night? Resident pr