Meeting minutes 29.09

Attended: Xisca, Simone, Murray, Rohan, Georgie, Ben, Pip, Ivan A, Lara, Ellen, Ryan, Robbie, Wil, Dan, Tristan, Jess, Joelle, Yi, Christian

Discussed:

200 words – any more to come? End of the day as FINAL deadline

Venue issues – we’re being (ironically) screwed around! 1000Pound Bend will hold an event, expecting 400+ people in the exhibition space on the Wednesday night. This means we have been asked to make a clear space in the middle of the space for this to occur.

Since it is better to keep the peace with the venue, it was suggested that a partial bump in occurs on the Tuesday for POSTERS ONLY. This would mean that everyone would be represented, and could function as an advertisement for the rest of the exhibition. Emily (of 1000Pound) pointed out that the exposure from the event could be beneficial, but she was worried about the larger pieces being moved to accommodate the event. Partial bump in makes the exposure opportunity equal to all of us.

Bearing in mind we have a month after assessment date to plan this.

Keynote speaker – who to ask?

Outer Space, the director of Design Victoria, City of Melbourne’s IanD, Adam Brandt

Attendees asked to think of a shortlist to be compiled at next meeting

Lecturers – mobilise them! Use their contacts! Make them buy badges/t-shirts/help with fundraising!

Badges – we need more! More acrylic (Xisca to send email requesting scraps), more people to cut, more people to glue.

Badge making night – this coming Monday. Pip to organise/run. Xisca to send out cutting file to Ryan, Tristan, Pip and Lara

Rest of ID exhibition – we could run the bar. We have extra alcohol from fundraising nights, it’d be a good opportunity to raise more money via badges and t-shirts, and raise awareness for our exhibition. Simone/Xisca to talk to Malte about this.

Plinths – designs/cardboard/numbers/assemblers needed. Malte to be consulted re these issues.

These to be used for the week 16 presentations AND 1000Pound Bend exhibition.

Posters – standard submission. 5 example layouts/shapes to be given as guidelines? Something to think about for next meeting.

Photographs – Ryan to liaise with girlfriend re 2 Monday sessions. Posters to be made for signing up to which Monday

Exhibition set up – something for next meeting. Planning plinth construction, ‘corridors’ to be set out in the space, overall ‘look’ of exhibition etc.

Plenty to do!

Meeting minutes 16.09

Attended: Lara, Jess, Georgie, Tom, Xisca, Simone, Wil, Di, Ellen, Youssef, Rog, Mitch

Discussed:

Money – Tom from SU slow to transfer funds. Jess/Wil to chase up. Made $350 so far… more needed!!

Banking needed!

What to do with the Wacom pen? Raffle it off post quiz night (movie night/generally)

Lara in contact with Amcor and Visy – what money do we need (for sponsorship generally) and why?

See below estimate list:

List pending

Lara also in contact with Emily from 1000Pound – Xisca, Simone and Lara to meet with Emily on Monday to discuss space, requirements, opening/closing, etc

Movie night:

Laptop security – owners to guard their own laptops (ie, watch movies too)

Non RMIT students technically can’t stay past 10pm, but it was thought that the security guards could be talked around

The bar – more than one? Mobile? Wil to figure out/decide/make/organise

People aren’t coming to meetings!! Why? Don’t check email? Jess/Georgie to make facebook page to drum up support

Meeting minutes 09.09

Attended: Winaya, Jess, Roger, Ivan, Mitch, Murray, Yi, Di, Mayu, Ellen, Tristan, Lara, Robbie, Wil, Xisca

Discussed:

Final graphics – Tristan to decide on the font. A quick vote was taken. Sans Serif it is!

T-shirts to be pre-sold at the quiz

Ellen’s brief on upcoming Wednesday Bowen st Markets:

It’s free for stall holders, run by the SU, 1 week advance booking required, byo table or grab one early from SU, held fortnightly with the next being on 22^nd Sept.

Malte has OKed the use of the laser (RMIT facilities) for fundraising (as opposed to profit-making) so badges will be main feature of the stall, but the stall will also include knitted goods (Future Fibre stuff), possibly laser cut clocks, and slip cast money boxes (but this requires a lot of time and more thinking about).

People needed to help man the stall – contact Ellen/Xisca to volunteer

To think about for next meeting: invites, website, exhibition space (Lara to contact 1000Pound for floor plan), people to invite, more fundraising?

Minutes for meeting 02.09

Attended: Di, Yi, Ellen, Ivan, Lara, Youssef, Tom, Georgie, Rohan, Wil, Jess, Sim, Xisca

Xisca drafted a time line using 2009’s as a guide – bit of a shock. Things NEED to happen NOW!

T-shirts:

–          Designs cleared by Malte

–          Still to fix fonts/layout. Xisca to ask Winaya to do that

–          Email with pre-sale to be sent once graphics are finalised (THIS WEEK!)

–          Sample sizes to be picked up and kept in 88 (with Maree?) so people can try them on

MORE fundraising needed!

Market stall:

–          Ellen to form a team (Di, Yi, and Mayu?) and organise stock making, OEM part sourcing and market stall for Bowen st markets (SU).

–          Markets running 11-3pm every second Wednesday in Bowen lane

–          Possible expand to Incubator , Rose st, Craft Hacth? or Design-a-Space

–          Wil to buy acrylic when estimates of how much are needed are known

–          Where else can we expand to?

Graphics:

–          Much discussion about fonts. Youssef to make an executive decision and email to Xisca/Sim/Lara/anyone else who wants it

–          Youseff also to make a banner to be attached to bottom of sponsorship emails

–          Xisca to contact Tristan re .ai files

–          Youssef to set up ‘drop-in’ template for student’s synopses.

–          Synopses to be 200 words – 50 for description of self, 150 for description of project

–          Discussion over time line – Youssef to contact printer for quote and lead time estimate on 300 books, roughly 55 pages on 120gsm, full colour, perfect bound

–          Deadlines decided: 24^th Sept for TEXT FROM STUDENTS, photos of work and students to be organised once printing time line decided

–          Deadlines to be communicated via email (Xisca) and posters (Wil/Lara)

–          Image guidelines to be set and ENFORCED as low res images bring down quality of WHOLE publication

Quiz night:

–          Wil to finalise posters and put them up around 88 and 8

–          Pascal and t-shirts to be sold on quiz night

–          Wacom pen to be raffled off at night

Sponsorship:

–          Lara has contacted Amcor, Visy, NAB. Waiting on confirmation

–          Rohan to email Xisca/Sim sponsors list from last year

–          Lara to email Xisca draft of cold call email

Housekeeping:

–          4 people still haven’t paid. Jess to email/chase.

–          Sim to email cohort (again) about space and other requirements (power? Hanging space?) for exhibition. This email to include request for 200 words (with example) and general CALL TO ACTION. Also asking for suggestions on key note speaker for Industry opening.

–          Events finally finalised as Friends and Family on WEDNESDAY 8^th, Industry on FRIDAY 10^th

Security on the night? Resident pr

Minutes for meeting 26.08

Attended: Rohan, Sim, Jess, Xisca, Lara, Tristan, Winaya, Robbie, Wil, Roger, Paddy, Mitch, Di

Mario Kart Grand Prix Debrief:

–          Only made $100 or less, but all alcohol is bought for next fundraising event

–          Need more participants! ESPECIALLY 4^TH YEARS. How to get more people involved? Guilt?

–          What day to hold future events? Wednesday or Thursday? Thursday good for 2^nd years (Tech until 4), Monday good for 4^th years

–          Volunteers to go to classes in the week before event to publicise

–          Lecturers to be asked to remind classes

–          Quiz night: 7pm for 7:30 start, tables of 6-8, $10 per person, wine on table

–          Reminder to finish remaining questions

–          Robbie as Quiz Master

–          Workshop as sponsor for quiz night?

$50 exhibition confirmation. 8 people hadn’t payed – names named! Jess to email them individually

Email reminders/communication NOT effective. Lara to make ‘call to action’ posters

T-shirts as fundraising:

–          2 designs – one on black and one on white

–          to be picked up, rough lead time – 1 week

–          sold at quiz night $25, pre-sale (in class, in 88) $20

–          Winaya and Tristan to finalise design and send proof to Sim/Xisca for final check (clear with Malte?)

Venue:

–          7^th – 21^st nearly confirmed, should be locked in by end of week

–          Emily (of 1000pound bend) suggests Friday opening (industry)

–          Cinema space available!

–          Drink prices at venue thought to be $6 beer, $7.50 wine (tbc)

Once confirmed, ‘advertising’ graphics to be produced ASAP, guests to be invited, layout to be decided, book to be planned, etc

Xisca to talk to Dwayne (Aus Copy) about printing/sponsorship – possibility for perfect binding?

Exhibition set up:

–          Youssef’s contacts re cardboard?

–          Printing on the board – who/where can do this?

–          Standard format posters for final assessment? To be used in exhibitions

–          Rohan: collation of different projects needs to be managed

• Xisca to ask her Mum re editing the book
• Roughly 150 books printed. Generally thought more is better (to give to industry guests/at opening). Quotes needed once layout confirmed

Meeting Minutes 11/08/10

–  We have a VENUE!  We have a hold on 1000 Pound Bend (Lt Lonsdale St) for the 14th-21st December!  We are also in negotiation to hold the exhibition there a week earlier instead (7th-14th Dec) This should be confirmed by the end of this week, then we’ll be able to place a deposit.  These dates tie in really well with Graduation, 15th December.  Thanks to Lara for all her hard work

–  GRAPHICS – Youssef, Tristan and team are working hard on graphics based on the theme “Final Assembly”  (check the theme/title section for updates)  A draft will be presented at meeting next week (?)

– The THEME being work on has been discussed in prior meetings and on blog, as these, along with emails are the primary modes of communication for organising the exhibition.  If you want to have a say, you need to do so via the blog or attend meetings.

– We are talking about putting together a publication that will be themed to the exhibition with a standard format as a legacy to our final year projects, something that will complement the exhibition and that can be a ‘take-away for industry and the like.  The Program will give us some money to do this.

– FUNDRAISING- we spoke about grant opportunities that are provided through the student union, as we are now an official ‘club’: RMIT Industrial Design Graduate Exhibition Committee.  The short of it is that we get money from student Union for people attending the fundraising events we hold.

–  Here are some dates for your diary about upcoming fundraising events that will be organised by various committee members.

– Wed. 25th August – Mario Kart race night plus Herman Miller shair race around lv 5, this will also included drawing the winner of the ‘guess how many lollies in the jar’ competition (Murray in charge of jar).

– Wed. 8th Sep – Quiz night – committee members compiling a themed round of questions each by next week, need to find a host

– Wed 22nd Sep – movie night

– all fundraising will be roughly $5 entry which includes a free drink, then gold coin donation beer and wine, we then get $5 per student and $10 per student union member back from SU

– Suggested that all prof prac people will need to find 2 people they want to invite to the exhibition as an assessed part of the course.  Xis to speak to Deanne about this.

next meeting next WEDNESDAY 18TH AUGUST, 9AM! Yes its 9am, before prof prac, as Rohan who graduated last year and was involved in exhibition coordination is coming to help us out.

Updated Graphics

Hi all,
Check out the theme page for Tristans updated graphics. Thanks Tristan!
Cheers,
Xisca

Minutes meeting #4

Thanks to all who came along to the meeting today! here are the minutes, please have a read…

Minutes from the GradEx Meeting 22.07.10

Attendees – Youssef, Ivan, Ellen, Di, Yi, Mitch, Murray, Xisca, Simone

Apologies – Jess, Wil

Items to discuss

1) Venue at Building 88

2) Exhibition Dates

3) Fundraising

4) Sponsorship

5) Graphics/Theme

1) Venue at 88

Made note of Malte’s, Soumitri’s (and other ID staff’s) suggestion that we hold the grad ex in building 88. The idea was put forward as a free, central cbd venue that is unused in late Nov/early December and gives us free range to rearrange and decorating the space as we see fit.

Questions concerning –

How much space would we get given, would we have all of level 5 or would it be shared with the other year levels at the end of sem exhibition?

How does the m² space compare in building 88 to other proposed venues?

How much space will we need?

(Last years venue Guilford Lane had 360m²+ over the two levels used by the 2009 grad ex)

The committee is against the idea of exhibition only in building 88, and against the 4^th year work being exhibited alongside the 1^st-3^rd years studios also. Murray suggests that if we propose a better venue alternative, such as the NGV, Fed Square etc, we are likely to get the support of RMIT staff.

2) Exhibition Dates

The exhibition will be one-week duration. It was decided in a meeting with Malte that it should concluded prior to the graduation ceremony (Wednesday 15^th December). Depending on venue requirements it is often cheaper to hire a starting during the week and only taking up one weekend.

Possible bump-in date is Tues 7^th Dec and bump-out Mon 14^th.

Youssef suggested we hold a soft opening, possibly coinciding with the Family & Friends event night, to make sure we have everything ready for the Industry (invite-only) night.

Possible dates –             Soft Opening/ F&F night Wednesday 8^th Dec

Industry Night Thurs 9^th or Fri 10^th Dec (being December might                                     be better to have it on a Thursday not fri?)

3) Fundraising

Lolly Jar – set in motion, being organised by Jess and Wil

Trivia Night – Xisca is talking to Wil about setting up the nights, we had hoped to get Tim (from 3^rd yr) to help with the trivia questions but he is leaving for an exchange to turkey soon. Do we know anyone else who has experience with Trivia nights?

Raffle off a Wacom Pen – Paddy’s suggestion, possibly also run by Paddy.

4) Sponsorship

Murray asked the committee what we would be asking for in terms of money or food and drinks etc.

Catering Requirements – (sponsored or paid)

Beer, Soft Drink, Red & White wine, finger food – savoury & sweet, tea & coffee (?)

Catering is venue dependant. Fed Square requires us to use their caters at a set price per head (possibly $26?)

Youssef suggests we look into catering company – Capricorn Food Stuffs. He knows someone to talk to and will look into that for us. Also the catering company used by one of the State of Design nights is a sustainable beer & wine company.

Questions concerning –

Will catering companies also supply plates and glasses? Sustainable plastics or china and glass?

What are the numbers of people to be catered for?

(We estimated around 200 people x 2 nights = 400. Which includes students, staff and family & friends.)

Funding –

We need to decide on a budget – How much money will be needed?

It seems no one is sure what was spent last year.

Each student will be required to pay $50 to exhibit at the end of the year, plus a % of the bond, probably $100 which will be returned to them at the end of the exhibition provided the space is looked after and their work is removed completely.

$50 x approx 50 students = $2500 to begin fundraising with.

A representative from the committee is to hassle the students in their studio classes about signing up and committing to the GradEx. Sign-up deadline will be in the studio class after next, 2^nd August.

Frank – Xisca

Malte – Simone

Kjell – Mitch

Simon – Jess

Scott – Youssef

Once the money is collected from the students we will arrange for it to be kept with Marree (admin) until a bank account is set up with student union (a job for Jess & Simone).

Possible Sponsors –

There is a comprehensive list of possible industry people and sponsors for the event from the previous year groups.

Ideas include –

Reece, Curve, Chijoff/Jones, Wacom, Cobalt Niche, anyone Ian knows, Planex, Simone LeAmon, Steve Jobs, Melb Arts, Eckersley’s, Intercad – Solidworks, Basically any company or person that know they will make money from us as graduates.

City of Melbourne – Ian Dryden, Industrial Design person – Murray to ring and discuss both possible sponsorship or venue opportunities (town hall??)

DIA (Design Institute Aus) – Location at Collins Street but maybe too small for us – Murray also to ring.

Holden

Xisc is to email Ian about whom to invite to Industry Night and any suggestions for sponsors.

Also – Letter Templates from last years group need to be found and written as a soft copy and made available to the committee so we can send them out to potential sponsors. (Simone)

Youssef suggests every student is asked (perhaps in Prof Prac) to research and identify two ACTUAL (not just CEOs!) people from relevant companies who may be interested in their major project. Details like – Name, title, position, company and contact details. These people would be compiled into a database and personally invited to the Industry night.

5) Graphics/Theme

Poster images shown by Tristan(exploded view)  and Mitch(ripples & RMIT logo)

Agreed on 5 separate vector motifs on block coloured background for each studio.

Next Thursday Working-bee to get the graphics work underway. 1.30pm after Prof Prac, will be attended by Xisca, Youssef, Ellen, Di, Mitch and Simone + any others.

Work to be completed – 5 x vector graphics, poster template, draft template for the gradEx publication.

XIsca is to also email cohort about the plans for Thursday and invite everyone along to help out if they wish. Final decision made on the theme Thursday.

Thats it for now, thanks 🙂

Meeting this Thursday

Hi all, welcome back to our last semester 🙂
Have called a meeting for Thursday after prof prac at 1pm. Tell your friends!
Cya there.

Meeting #3 minutes

Thank you to all who attended today’s meeting – we have a solid group together and are progressing well with the preperations! This is gonna be a killer exhibition… 🙂

Here are the minutes:

Please note: Bolded sections require specific attention from an individual. Please check for your name.

In attendance:

Pip, Di, Ellen, Paddy, Jess, Robbie, Ryan, Max, Sha, Ivan (A), Youssef, Nate (H), Sim and Xisca

Apologies:

Tom (H), Wil

1 – Action needs to be taken, deadlines need to be set

Jess to investigate how much was spent on last year’s exhibition, whether there is a budget from the School (perhaps via email to ‘higher ups’, speaking to Malte, etc)

Special request made that Ben Landau not be included overly in exhibition planning.

Jess and Sim to research setting up a bank account with Bendigo Bank

Murray gave his views on Sponsorship:

–          Not just in cash, but in goods (food, grog, give-aways, prizes) and services (?). How much to we need to raise? (This should be answered by Jess’s investigations above).

–          Contact companies that would be interested in being affiliated with graduates – Intercad, Wacom, design magazines (inside, indesign, curve, etc) institutions (potentially) such as the galleries, etc

–          Murray was happy to cold call once we send him a list of entities we’re interested in. See more notes on this in the Sponsorship section below.

2 – Section rundowns

2.1 – Venue (Nate)

–  Warehouse venue;  most of these are outside the CBD, which goes against a few of the main concerns from previous meetings (primarily ‘walk-in’ attraction ability, and accessibility).

– RMIT based; Nate to email exhibition management to investigate availability

– Venue to be secured in the FIRST TWO WEEKS OF THE UPCOMING HOLIDAYS. Until then, suggestions accepted and to be investigated by individuals (Sha and Youssef proposed a few venues).

– 3 or 4 square meters suggested per person

– Nate (or Sim) to confirm floor plan (size) of Guildford Lane gallery as a comparison/starting point

– Exhibition to be held as close to Official Graduation (Wed 15^th Dec) as possible to allow for people travelling from overseas/interstate to make both events. The week leading up to graduation was suggested.

– Exhibition to run for 1 week, not two as last year’s did, to cut venue hire costs.

2.2 – Graphics (Youssef)

– Concepts presented revolved around black, white, red (RMIT) stark colour scheme, simple and bold, easy to print

– Gradbook discussed; clean, standardized A5 template to be created, double spread per student

– Theme AND logo designs to be opened up to cohort. All submissions to be uploaded to the wiki by FRIDAY 18/06 and judged at next meeting. Xisca to email cohort with details.

– various themes suggested –  Youssef and Xisca to collaborate to produce themes for next meeting

– suggested theme to reflect the 5 studio areas individually, but to have overarching graphic motif(s)

– selected graphics to be distributed to whole cohort on Survey Monkey post next meeting

– graphics section to be broken up – Ellen and Xisca to work on fundraising as well

2.3 – Fundraising (Wil – general suggestions in his absence)

– Paddy, Ellen and Xisca help with committee

– suggested activities: jelly beans in a jar (Xisca to organise), Scrabble Night, raffle for Wacom Pen (Paddy to organise), movie nights (to be held “often” during next semester; every two weeks was suggested. Entry to be charged and beer to be sold), outdoor bingo

– each student wishing to exhibit to pay $50 towards the exhibition fund

[On this note, Xisca to send email to cohort informing of deadline decisions made in this meeting and to point out that PRIORITY of SPACE at the exhibition to be given to people getting involved in the committee – above names already secured as prioritized]

– exhibition funding to be raised again with the iDC (Sim and Xisca)
– connections to beer – Jess to look into her friend and their Mountian Goat connections

– Sha to enquire about a tap at Workshop

2.3 – Sponsors

– Murrays contacts to be used, but not over-used. To be treated with discretion, so as not to jeopardise his Major Project

– Ian and his Alumni network to be mobilized. Xisca to email Ian.

– Deanne to be consulted (someone to do this after Prof Prac one day??)

– Ben Landau? Do we need him? Or are we organized enough not to?

3 – General discussion

Website – to come once graphics/theme are secured, but to start to be organized now.

Nate and Sha to coordinate website design, using Sha’s contacts (Rudy and Erwin). Their level of participation to be scoped now, and ‘exposure’ offered as incentive

Sha also to ask contacts about DJing on the opening nights

Bendigo Bank mentioned as possibly having a grant. Sim and Jess to investigate this when setting up an account

Ryan to investigate his photographer contact. Suggested as a standard for portraits AND object photography (before exhibition but after final assessments) and as photographer at the exhibition

Someone (maybe all of us, one at a time) to convince Brady to get involved re PR

List of committee members and their assigned areas of contribution:

Pip – PR and Industry contacts

Youssef – Graphics, PR and Industry contacts
Di – Possible website development connections, possible sponsorship opportunities

Ellen – Fundraising

Paddy – Fundraising

Sha – PR and web development coordination

Robbie – Fundraising and Opening Night coordination

Tom – Opening Night Coordination

Ryan – Fundraising and Sponsors

Max – Graphics

Ivan – PR – anything that needs help

Nate – Venue and website

Jess – Treasurer – “good at making phone calls” so to be another ‘go to’ person once PR list is compiled

Sim – Coordinator – Venue and Fundraising/Sponsorship (plus coordination)

Xisca – Secretary – Graphics and Fundraising